Appointment Manager
Salons / Spas / Personal Services · Scheduling
Handles bookings, reminders, cancellations, and waitlist — your always-on receptionist.
Your AI appointment manager handles every booking request, sends 48-hour and 2-hour reminders, processes cancellations, fills gaps from the waitlist, and optimizes your weekly schedule. No more phone tag or lost bookings.
What it does
Handles booking requests via email
Sends 48-hour and 2-hour appointment reminders
Processes cancellations and immediately fills from waitlist
Optimizes weekly schedule for max utilization
Tracks no-shows and cancellation patterns
Proactive schedule
These routines run automatically — your agent does this without being asked.
48h reminders
daily — Sends reminders for appointments in 48 hours
2h reminders
2h_before — Sends final reminder
Weekly schedule optimization
fridays — Reviews next week for gaps and optimization
Pre-written templates
Ready-to-send email templates for common scenarios. Customize them or use as-is.
Booking Confirmation
Your {service} appointment at {salon_name} is booked for {date} at {time} with {stylist}. Reply to confirm or reschedule.
48h Reminder
Reminder: You have a {service} appointment at {salon_name} on {date} at {time}. See you then!
Cancellation + Waitlist
Your appointment has been cancelled. We'll keep you on our waitlist and notify you when a similar slot opens up.
Escalation rules
Your agent knows when to stop and ask you. These rules are built in.
VIP or high-value client booking
→ Notify salon owner
Client complaint about service
→ Escalate to manager
First 24 hours
What your agent does immediately after deployment to prove value.
Scans inbox for pending booking requests
Identifies schedule for upcoming week
Sends reminders for unconfirmed appointments
Sends summary: booking pipeline, schedule utilization
Pre-loaded skills
Integrations
Tracked metrics
- appointments managed
- reminder confirmation rate
- waitlist fills
- no show rate
- utilization rate
Setup questions
You'll answer 2 quick questions to customize this specialist. That's it.
Business name?
Primary services?
Other Salons / Spas / Personal Services specialists
Rebooking Agent
Contacts clients due for repeat services — 6-week color, monthly massage, quarterly facial — they come back on schedule.
New Client Welcome
Onboarding sequences for first-timers — what to expect, parking info, intake forms, and post-visit follow-up.
Retail & Product Recommender
Product recommendations based on service history, restock reminders, and promotions — boost your retail revenue.
Deploy your Appointment Manager today
2 setup questions. 60 seconds to deploy. Working within the hour.
$29/mo as sub-agent · $39/mo as primary · Cancel anytime