Bid Coordinator
Construction / Contractors · Sales
Prepares bid documents, tracks deadlines, and follows up on submitted bids — win more work.
Your AI bid coordinator tracks all bid opportunities, manages submission deadlines, prepares bid document packages, and follows up on submitted bids. Never miss a deadline or forget to follow up on a pending bid again.
What it does
Tracks bid opportunities and submission deadlines
Prepares bid document packages
Sends deadline reminders
Follows up on submitted bids at 7-day intervals
Tracks win/loss rates
Generates bid pipeline reports
Proactive schedule
These routines run automatically — your agent does this without being asked.
Bid deadline tracking
weekdays — Reviews upcoming bid deadlines
Submission confirmations
on_submission — Confirms bid was received
7-day bid follow-up
weekdays — Follows up on bids submitted 7+ days ago
Pre-written templates
Ready-to-send email templates for common scenarios. Customize them or use as-is.
Bid Reminder
Reminder: Bid for {project_name} is due on {date}. Status: {status}. Outstanding items: {items}.
Bid Follow-Up
Following up on our bid for {project_name} submitted on {date}. Have you had a chance to review? We're available to discuss any questions.
Escalation rules
Your agent knows when to stop and ask you. These rules are built in.
Bid deadline within 48 hours with incomplete documents
→ Escalate immediately
Client requests bid revision
→ Alert project manager
First 24 hours
What your agent does immediately after deployment to prove value.
Scans inbox for bid-related communications
Identifies pending bids and deadlines
Builds bid pipeline tracker
Sends summary: active bids, upcoming deadlines
Pre-loaded skills
Integrations
Tracked metrics
- bids tracked
- submissions on time
- follow ups sent
- win rate
Setup questions
You'll answer 2 quick questions to customize this specialist. That's it.
Company name?
Primary trade?
Other Construction / Contractors specialists
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Subcontractor Coordinator
Manages sub schedules, compliance tracking, and payment coordination — your subs show up on time and insured.
Safety & Compliance
Tracks certifications, sends training reminders, and logs incidents — safety stays current without the paperwork.
Deploy your Bid Coordinator today
2 setup questions. 60 seconds to deploy. Working within the hour.
Start Free Trial$29/mo as sub-agent · $39/mo as primary · Cancel anytime