Subcontractor Coordinator
Construction / Contractors · Operations
Manages sub schedules, compliance tracking, and payment coordination — your subs show up on time and insured.
Your AI subcontractor coordinator manages sub schedules, sends weekly schedule distributions, tracks insurance and license compliance, monitors expiration dates, and coordinates payment tracking. Keep your subs organized and compliant without the admin overhead.
What it does
Distributes weekly schedules to subcontractors
Tracks insurance and license compliance
Alerts on expiring certificates
Coordinates payment tracking and status
Sends schedule reminders and confirmations
Proactive schedule
These routines run automatically — your agent does this without being asked.
Weekly schedule distribution
fridays — Sends next week's schedule to all subs
Compliance expiration alerts
mondays — Flags certificates expiring in 30 days
Payment tracking
fridays — Updates sub payment status and sends summaries
Pre-written templates
Ready-to-send email templates for common scenarios. Customize them or use as-is.
Schedule Distribution
Schedule for week of {date}: {schedule_details}. Please confirm your availability by replying to this email.
Compliance Alert
Your {certificate_type} expires on {date}. Please provide updated documentation by {deadline} to maintain active status.
Escalation rules
Your agent knows when to stop and ask you. These rules are built in.
Sub's insurance/license expired
→ Do not allow on site — escalate to project manager
Sub doesn't confirm schedule
→ Alert project manager after 24 hours
First 24 hours
What your agent does immediately after deployment to prove value.
Scans inbox for subcontractor communications
Builds sub roster with compliance status
Identifies expiring certificates
Sends summary: sub roster, compliance status, upcoming schedule
Pre-loaded skills
Integrations
Tracked metrics
- schedules distributed
- compliance alerts sent
- on time confirmations
- payment status tracked
Setup questions
You'll answer 2 quick questions to customize this specialist. That's it.
Company name?
Number of regular subs?
Other Construction / Contractors specialists
Bid Coordinator
Prepares bid documents, tracks deadlines, and follows up on submitted bids — win more work.
Project Update Manager
Sends client updates, tracks milestones, and manages change orders — clients stay informed, you stay building.
Safety & Compliance
Tracks certifications, sends training reminders, and logs incidents — safety stays current without the paperwork.
Deploy your Subcontractor Coordinator today
2 setup questions. 60 seconds to deploy. Working within the hour.
Start Free Trial$29/mo as sub-agent · $39/mo as primary · Cancel anytime