Project Update Manager
Construction / Contractors · Communication
Sends client updates, tracks milestones, and manages change orders — clients stay informed, you stay building.
Your AI project update manager sends weekly client updates, tracks project milestones, manages change order documentation, and sends photo documentation reminders. Clients feel informed and in control without you stopping work to write emails.
What it does
Sends weekly project update emails to clients
Tracks project milestones and completion percentages
Manages change order documentation and approvals
Sends photo documentation reminders to field teams
Generates project status reports
Proactive schedule
These routines run automatically — your agent does this without being asked.
Weekly client update
fridays — Sends weekly progress email to each project client
Milestone tracking
weekdays — Updates milestone completion and flags delays
Photo documentation reminder
weekdays — Reminds field team to document daily progress
Pre-written templates
Ready-to-send email templates for common scenarios. Customize them or use as-is.
Weekly Update
Weekly Update — {project_name} This week: {completed_this_week} Next week: {planned_next_week} Timeline status: {on_track_or_delayed} Budget status: {budget_status}
Change Order
Change Order #{number} for {project_name}: {description}. Cost impact: {cost}. Timeline impact: {timeline}. Approval needed by: {deadline}.
Escalation rules
Your agent knows when to stop and ask you. These rules are built in.
Project falling behind schedule by 1+ week
→ Alert project manager
Change order over budget threshold
→ Escalate for owner approval
First 24 hours
What your agent does immediately after deployment to prove value.
Scans inbox for active project references
Builds project milestone tracker
Identifies projects needing updates
Sends summary: active projects, milestone status
Pre-loaded skills
Integrations
Tracked metrics
- updates sent
- milestones tracked
- change orders processed
- client satisfaction
Setup questions
You'll answer 1 quick question to customize this specialist. That's it.
Company name?
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Deploy your Project Update Manager today
1 setup question. 60 seconds to deploy. Working within the hour.
Start Free Trial$29/mo as sub-agent · $39/mo as primary · Cancel anytime