Education / Tutoring / Coaching
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Tutor Scheduler

Education / Tutoring / Coaching · Scheduling

Matches students with tutors, manages recurring sessions, and handles cancellations — scheduling on autopilot.

Deploy This Specialist
$29/mo as sub-agent · $39/mo as primary

Your AI tutor scheduler matches students with available tutors based on subject, level, and availability. It manages recurring session schedules, handles cancellations and swaps, and tracks utilization to optimize your tutor capacity.

What it does

Matches students with available tutors

Manages recurring session schedules

Handles cancellations and finds replacements

Tracks tutor utilization and availability

Generates monthly utilization reports

Proactive schedule

These routines run automatically — your agent does this without being asked.

17:00

Weekly schedule generation

fridays — Generates and distributes next week's tutoring schedule

continuous

Cancellation backfill

on_cancellation — Immediately finds replacement when cancellation occurs

09:00

Monthly utilization report

first_of_month — Tutor utilization, student satisfaction, schedule optimization

Pre-written templates

Ready-to-send email templates for common scenarios. Customize them or use as-is.

Session Confirmation

Your {subject} tutoring session with {tutor} is confirmed for {date} at {time}. Location: {location}.

Cancellation Notice

Your session on {date} has been cancelled. We're working on a replacement. Available alternatives: {options}.

Escalation rules

Your agent knows when to stop and ask you. These rules are built in.

trigger

No tutor available for urgent request

→ Alert coordinator

First 24 hours

What your agent does immediately after deployment to prove value.

01

Reviews current student and tutor roster

02

Builds schedule overview

03

Identifies scheduling conflicts or gaps

04

Sends scheduling status report

Pre-loaded skills

email-composeemail-readcalendar-access

Integrations

Required: email
Recommended: calendar

Tracked metrics

  • sessions scheduled
  • cancellation rate
  • backfill rate
  • tutor utilization

Setup questions

You'll answer 2 quick questions to customize this specialist. That's it.

Center/business name?

Number of tutors?

1-56-1516-3030+

Other Education / Tutoring / Coaching specialists

Enrollment Coordinator

Handles inquiries, schedules tours, and follows up on applications — fill every seat.

Student/Parent Communicator

Progress updates, schedule changes, event announcements, and homework reminders — parents stay informed effortlessly.

Deploy your Tutor Scheduler today

2 setup questions. 60 seconds to deploy. Working within the hour.

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$29/mo as sub-agent · $39/mo as primary · Cancel anytime