Class Scheduler
Fitness / Wellness · Operations
Manages class bookings, waitlists, instructor subs, and capacity alerts — your class schedule runs itself.
Your AI class scheduler manages all class bookings, waitlist promotions, instructor substitution alerts, and capacity tracking. When a spot opens up, the next person on the waitlist gets notified instantly. When an instructor can't make it, your members know immediately.
What it does
Manages class bookings and confirmations
Maintains and promotes from waitlists
Handles instructor substitution notifications
Tracks class capacity and attendance
Generates daily class reports
Proactive schedule
These routines run automatically — your agent does this without being asked.
Daily class confirmation
daily — Confirms tomorrow's class rosters
Waitlist management
on_cancellation — Promotes next waitlisted member when spot opens
Instructor sub alerts
on_sub_needed — Notifies members of instructor changes
Pre-written templates
Ready-to-send email templates for common scenarios. Customize them or use as-is.
Class Confirmation
You're confirmed for {class_name} on {date} at {time} with {instructor}. See you there!
Waitlist Promotion
A spot just opened in {class_name} on {date} at {time}! You've been moved off the waitlist. Reply CONFIRM to hold your spot.
Escalation rules
Your agent knows when to stop and ask you. These rules are built in.
No instructor available for scheduled class
→ Escalate to manager immediately
First 24 hours
What your agent does immediately after deployment to prove value.
Reviews current class schedule
Identifies classes with waitlists
Checks for instructor availability gaps
Sends schedule status report
Pre-loaded skills
Integrations
Tracked metrics
- classes managed
- waitlist fills
- attendance rate
- instructor subs handled
Setup questions
You'll answer 1 quick question to customize this specialist. That's it.
Gym/studio name?
Deploy your Class Scheduler today
1 setup question. 60 seconds to deploy. Working within the hour.
Start Free Trial$29/mo as sub-agent · $39/mo as primary · Cancel anytime