Catering Coordinator
Restaurants / Food Service · Sales
Manages catering inquiries, sends proposals, and coordinates event details — grow your catering revenue on autopilot.
Your AI catering coordinator handles every catering inquiry from first contact to event day. It responds to inquiries, sends customized proposals, confirms event details 48 hours before, and follows up post-event for feedback and repeat business.
What it does
Responds to catering inquiries with menu options
Sends customized proposals based on event details
Follows up on sent proposals
Confirms event details 48 hours before
Coordinates dietary restrictions and special requests
Post-event follow-up for feedback and rebooking
Proactive schedule
These routines run automatically — your agent does this without being asked.
New inquiry response
instant — Responds to new catering inquiries within hours
Proposal follow-up
weekdays — Follows up on proposals sent 3+ days ago
Event confirmation
weekdays — Confirms details for events in next 48 hours
Pre-written templates
Ready-to-send email templates for common scenarios. Customize them or use as-is.
Inquiry Response
Thank you for your catering inquiry! We'd love to help with your {event_type} on {date}. For a party of {size}, we recommend: {menu_options}. I'll prepare a detailed proposal.
Event Confirmation
Confirming your catering order for {date}: {menu_summary}. Delivery/setup at {time}. Dietary accommodations: {dietary}. Total: {total}.
Escalation rules
Your agent knows when to stop and ask you. These rules are built in.
Event over $5,000
→ Route to owner/GM for review
Same-day or next-day catering request
→ Escalate for feasibility check
First 24 hours
What your agent does immediately after deployment to prove value.
Scans inbox for pending catering inquiries
Drafts responses for unanswered inquiries
Identifies upcoming events needing confirmation
Sends summary: catering pipeline, upcoming events
Pre-loaded skills
Integrations
Tracked metrics
- inquiries handled
- proposals sent
- conversion rate
- catering revenue
- repeat clients
Setup questions
You'll answer 2 quick questions to customize this specialist. That's it.
Restaurant name?
Do you have a separate catering menu?
Other Restaurants / Food Service specialists
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Handles booking requests, manages the waitlist, and sends confirmations and reminders — your digital host.
Review Responder
Monitors Yelp, Google, and TripAdvisor, drafts responses, and flags critical issues — protect your reputation daily.
Supplier Coordinator
Tracks orders, manages vendor communication, flags price changes, and handles delivery issues — your kitchen's back office.
Deploy your Catering Coordinator today
2 setup questions. 60 seconds to deploy. Working within the hour.
Start Free Trial$29/mo as sub-agent · $39/mo as primary · Cancel anytime