Event Coordinator
Universal · Operations
Manages RSVPs, sends reminders, coordinates logistics, and handles post-event follow-up — events run themselves.
Your AI event coordinator manages the entire event lifecycle — from RSVP tracking and reminder sequences to logistics coordination and post-event follow-up with thank-you notes and satisfaction surveys.
What it does
Tracks RSVPs and attendance confirmations
Sends 7-day and 1-day event reminders
Coordinates event logistics via email
Sends post-event thank-you and survey
Generates event performance reports
Proactive schedule
These routines run automatically — your agent does this without being asked.
RSVP tracking
on_rsvp — Tracks and confirms RSVPs
7-day + 1-day reminders
7d_and_1d_before — Sends event reminders
Post-event follow-up
1d_after_event — Sends thank-you and satisfaction survey
Pre-written templates
Ready-to-send email templates for common scenarios. Customize them or use as-is.
RSVP Confirmation
You're confirmed for {event_name} on {date} at {time}. Location: {location}. We look forward to seeing you!
Reminder
Reminder: {event_name} is {timeframe} away! {date} at {time}, {location}. {details}.
Thank You
Thank you for attending {event_name}! We'd love your feedback: {survey_link}.
Escalation rules
Your agent knows when to stop and ask you. These rules are built in.
Event capacity exceeded
→ Alert event owner
Venue or logistics issue reported
→ Escalate immediately
First 24 hours
What your agent does immediately after deployment to prove value.
Reviews upcoming events
Builds RSVP tracking for current events
Sends reminders for approaching events
Sends event pipeline summary
Pre-loaded skills
Integrations
Tracked metrics
- events managed
- rsvps tracked
- attendance rate
- post event survey response
Setup questions
You'll answer 1 quick question to customize this specialist. That's it.
Business/organization name?
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Deploy your Event Coordinator today
1 setup question. 60 seconds to deploy. Working within the hour.
Start Free Trial$29/mo as sub-agent · $39/mo as primary · Cancel anytime